Rexera is named the Best AI-Powered Platform of 2024 by Inman

Stay in control of HOA processes without wasting time

We created a fully transparent process so that you can be on top of deadlines, documents, fees, and key closing findings.

Request a Demo

Here is our exact process

Submit a request

Login to our client portal and submit a new request (usually, it’s the address of the property, the seller’s name, and the closing date). A tracker appears for you to check on our progress which looks almost exactly like this timeline. If you have any questions during the process, we will respond to you within 30 minutes through the portal.

Order received

At this stage we find the respective HOA for the property. Your request starts the automated search in our nationwide database (largest on the market), when the HOA is found in the database, the analyst makes sure it is the right one for the address.

In case the HOA is not in our list, we go through the library of country records related to the property, city maps, and CC&R documentation to determine the HOA that is attached to the property.

HOA confirmed

We contact the HOA to make sure they can provide the required documents on time before the closing date. We let you know the ETA on the documents immediately. If you need them faster than the ETA, we check for rush order options. You authorize the order through the client portal – we get to work.

Documents ordered

We wait for the documents to arrive while gently nudging the HOAs to send them 🙂

Documents received

This is the magic moment. Our Natural Language Processing algorithm has a 99.8% accuracy in searching hundreds of pages of legal documents and extracting the relevant information (like leasing restrictions, etc.) with direct links to the corresponding sections in the document. So you can check any detail at any time.

Our QA team makes sure that we have all the correct documents and creates a one-page summary of the fees due, unresolved violations, and the address to send the check to.

Order complete

Here is where you receive the complete set of documents and the one-page summary – with no additional worries or time wasted.

Check and track your order status

Submit

now

Order received

1-4 hours

HOA confirmed

immediately

Documents ordered

5-10 days*

Documents received

within 12 hours

Order complete

*depending on the state

InspectHOA client portal

Walk me through it

What happens when you redeem your orders

Our free trial gives you a taste of our platform and the exact results what you would get when using our platform

Signup

Fill out the form to redeem your 2 free orders. Our representative will contact you to confirm your details and give you a platform tour so that you can enjoy its full capabilities. You will have the same access level as our clients and will be able to understand whether our platform is the right choice for you.

Submit 2 orders

After our representative walks you through the order submission process and explains the next steps, you will have 2 completely free orders. This means we will acquire, analyze, and send you 2 processed orders of HOA documents along with one-page reports on the key closing insights for free, with no strings attached.

The documents will be checked by our QA team before sending and you will be able to track the progress using the tracker on our platform. You will also have a dedicated support analyst to clear any questions or concerns during the process.

After the trial

After we deliver your 2 orders, you can decide whether you would like to become our customer. We will walk you through our pricing and integration options to ensure you get the most out of our product. Or we will part our ways here if you decide it is not the right fit for you.

Try for free

HOA Communication

We handle all pre and post-closing interactions with HOAs, confirming crucial data (lease restrictions, reserve levels, and more), investigating ad hoc situations like missing documents or litigations, and administering closing payments, deeds, and more.

Client Portal

Your HOA operating system where you can do everything HOA-related with a couple of clicks.
Create, edit or cancel orders and track their progress.
Securely store and access all your HOA documents.

See all the crucial HOA information extracted and summarized (Lease Restrictions, Reserves, and more).
Grab instructions on paying the closing fees to the HOA, or just hit a button, and we take care of it. Start a conversation with us. Go ahead, and check it.

HOA costs paid at closing

We cover all HOA payments, and you reimburse us at closing. Depending on your business model, we offer different invoice solutions and expenses breakdowns.

API & Integrations

We are integrated with popular platforms like Qualia and others.

Searchable PDF documents

We use technology to make all HOA documents searchable which is otherwise impossible with scanned files.

Business Differentiation

Real estate services don’t have to be all the same. Our unique offering is an excellent driver of differentiation and revenue for your business.

Lightspeed response time

We offer 30 minutes initial response and 2-hour resolution timelines

E&O Insurance

Our industry leading low error rate comes together with an E&O insurance.

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What our clients say about us?

Katie Zorn, Ambassador, Hankin & Pack

I couldn't do my job without you

You all rock! Seriously. I do see all the hard work you guys do. This job isn't easy. I couldn't do my job without you guys so I mean it when I say YOU ROCK!

Katie Zorn, Ambassador, Hankin & Pack

Lori, Escrow Support Supervisor

A huge win for us

"Your team discovered the lien and let us know so we were able to get the payoff statement. We were also able to revisit the research and find the recorded lien.

This is a huge win for us – so THANK YOU for all you do!"

Lori, Escrow Support Supervisor

Brooke Eshelman, VP of Operations, Proliant Settlement Systems

Flawless communication and the best customer service

“The communication with Rexera stood out. You’re constantly updated on the status of your order, and if there’s a problem, you’re alerted immediately. Rexera always finds a solution and constantly follows up. I just believe the customer service that Rexera provides is at the next level."

Brooke Eshelman, VP of Operations, Proliant Settlement Systems

Brad Honn, Senior Director of Escrow and Title Operations, Homeward

Worry-free closings

“As we all know, HOA issues can really blow up and cause a lot of problems for closing. So it helps us all sleep better knowing that there is not going to be a problem, or anything we forgot on the order, or an update that we forgot to complete before closing the transaction. Because we have a great partner Rexera, making sure that those things don’t happen to us.”

Brad Honn, Senior Director of Escrow and Title Operations, Homeward

Kacie McAteer, Vice President, Ideal Title Agency

They always go the extra mile

"Rexera is simply above the rest when it comes to our HOA needs. Their portal is perfect, their communication is constant, and they always go the extra mile in order to meet our deadlines and impress our customers. I would highly recommend them to everyone in the title insurance industry. Thank you Rexera for all that you do!"

Kacie McAteer, Vice President, Ideal Title Agency

Diana Casella, Ideal Title

A vendor that cares

"We’ve only been working with you all for a little while, but so far my team is singing nothing but praise and relief at finally having a Vendor that cares about these files as much as we do. "

Diana Casella, Ideal Title

Michelle Rose, Partner, Closing Day Settlements

Number #1 for efficiency

"I highly Recommend Marina Hubenova and sending all orders to Rexera. I love sending all my orders through their client portal or in Qualia. They are number #1 with efficiency and detailed reports. I never think twice on placing my orders with them. "

Michelle Rose, Partner, Closing Day Settlements

Shawna Hernandez, Chief Operating Officer, Endpoint

A partner for innovation

"We are constantly tweaking and refining our processes, so we needed a reliable partner that would go along this journey with us. And Rexera (formerly InspectHOA) is exactly that."

Shawna Hernandez, Chief Operating Officer, Endpoint

Cristina Sadler, Escrow Officer, TransCounty

A way to take back control

“I was worried the job wouldn’t get done, but it always gets done! It’s worth it; it’s beyond worth it!"

Cristina Sadler, Escrow Officer, TransCounty

Scott Young, EasyKnock

A solution to a historical problem

"Rexera has been an instrumental partner in mitigating risk and creating efficiencies in our acquisition process. They are the solution to a historical problem that title companies and other vendors face in every transaction."

Scott Young, EasyKnock

Melissa Daniels, CEO, Emerald National Title

Going above and beyond

“Why does a closing have to feel like a transaction? At Emerald National Title, our vision is to create a customized experience with a dedicated closing officer. So when a closing goes sideways, and you have a partner like Rexera that sends someone to the HOA office in person to help resolve the issue, that is a partner that understands that buying a home is personal, not a transaction. That is an example of Rexera going above and beyond that directly supports the vision for my business.”

Melissa Daniels, CEO, Emerald National Title