FAQ

HOA Document Acquisition: Our platform acquires all HOA documents you need through a powerful combination of exceptional operations, cutting-edge technology, and proprietary data.

Going a step further, our machine learning algorithm extracts all the useful information from the HOA documents, combines it in a key findings report, and links back to their place in the document so that you have an overview of all information.

Throughout the whole process, you stay in control of the process – use our tracker to check real-time progress and take advantage of our exceptional customer support team to help you with any questions.

HOA Review: We built the first-ever product to review HOAs. We analyze the HOA’s financial situation and answer the questions that really matter to you, like HOA’s financial situation, litigation history, rules & regulations, and so on. 

Condo Project Review: Our platform uses advanced machine learning combined with the biggest HOA & Condo database on the market to acquire all HOA, Condo, and Co-op documents you need.

Our AI algorithms create a one-page, standardized and underwriter-friendly summary of approval/denial, so you never have to go through hundreds of pages of documents again.

Each approval comes with a standardized one page summary highlighting to underwriters potential Fannie Mae, Freddie Mac, Federal Housing Administration, Department of Veterans Affairs and other investor eligibility issues.

Municipal Lien Search: For every municipal lien search, we will contact the companies and get written confirmations of lien report, guarantying you 100% accuracy, every time. We have direct communication with municipalities and the most up-to-date utilities companies database.

You get a user-friendly lien report and a responsive customer support by your side at all times.

Custom solutions. We have a team of experienced HOA analysts who can help you:

• apply for HOA exceptions
• appeal fines
• work with HOAs and their attorneys to remove liens and paying off fines
• provide HOAs with deeds and buyer information post-closing
• confirm that all outstanding dues have been paid post-closing

Documents include:

• Resale certificate (Estoppel)
• Rules and Regulations
• Bylaws
• Financials/Budgets
• Condo Questionnaire
• Covenants
• Insurance Certificate
• Meeting minutes
• Reserve Studies
• Architectural guidelines
• Lien payoff statement
• Special assessments
• Utilities balances
• Code violations
• Open/expired permits

And anything else you need, including custom documents which need to be filled.

Our regular users can take advantage of our fantastic Client Portal to not only place orders but track their status and get a revolutionary summary of all the HOA information they need. You can easily create an account, but if you reach out to us, we would happily walk you through the process as well. You can contact us at sales@www.rexera.com 

Yes! E&O Insurance of $2,000,000 backs everything we do.

HOA search can take as many as 2 business days; however, our  average turnaround time is 2 hours.

HOA Document Acquisition varies depending on your closing date and the constraints imposed by the HOA or the Property Management company. In our experience, we are able to provide you with all necessary documents several days earlier than alternatives. And we can push things to the limit; if you tell us “plans changed, we are closing in two days,” we will be on top of that and do everything within our power to get you all HOA documents in time. We will also do rush orders without any extra cost on our end but will pass along the HOA rush fee to our clients.

HOA Review: It takes our algorithms and quality assurance team two hours to perform the HOA Review after all the necessary documents.

Condo Project Review: varies depending on your closing date and the constraints imposed by the condo association. In our experience, we are able to provide you with all the necessary documents several days earlier than alternatives.

Municipal Lien Search: depends on the constraints imposed by the municipalities. Our average turnaround time is 3 days.

We are nationwide!

Our founders encountered HOA-related problems and built Rexera with the idea to help as many people as they can with the tedious and unclear process of dealing with HOAs. Our products have the user in the center and are built to provide the most value with the least time wasted.

Our turnaround times beat the competition thanks to our technology and a team of experienced real estate gurus who know their way around associations, municipalities, and documents.

We have a dedicated customer support team, and each customer gets their own account manager to answer or possible questions within minutes.

You can read more about our story, revolutionary technology, and world-class customer service. You can also check out our customer success stories.

Of course, we do! Please Contact Us or use the Client Portal to request a refund if you placed your order there. If your transaction doesn’t close, we will inquire with the HOA to receive a full refund on the document costs as well.

If you have dealt with HOAs before, you know they often send you hundreds of pages of scanned documents. Unfortunately, this means that they are not searchable – you cannot easily find information using the search functionality. So instead, our machine learning algorithm processes all your documents, so you can easily find everything you need. We also summarize all relevant information, so you don’t ever have to read the HOA documents.

We use NLP (Natural Language Processing) and other Machine Learning algorithms to extract the information, summarize it, and present it in a very user-friendly way. Our algorithms have a 100% success rate, however everything our clients see passes through our Quality Assurance team as well, to be completely sure we deliver the best possible product for you.

We would acquire all necessary HOA documents on your behalf so you can smoothly close your transaction. Documents we acquire include Resale certificate (Estoppel), Rules and Regulations, Bylaws, Financials/Budgets, Condo Questionnaire, Covenants, Insurance Certificate, Meeting minutes, Reserve Studies, Architectural guidelines, anything else you need, including custom documents which need to be filled.

All you need is the property address and the buyer’s name. HOAs would often refuse to give any information without the buyer’s name.

HOA Document Acquisition varies depending on your closing date and the constraints imposed by the HOA or the Property Management company.

In our experience, we are able to provide you with all the necessary documents several days earlier than alternatives. And we can push things to the limit; if you tell us “plans changed, we are closing in two days,” we will be on top of that and do everything within our power to get you all HOA documents in time. We will also do rush orders without any extra cost on our end but will pass along the HOA rush fee to our clients.

You can read more about our process on the Process page.

We built the first-ever product to review HOAs! We analyze the HOA’s financial situation and answer the questions that really matter to you:

• Is the HOA in good financial shape?
• What are the Rules & Regulations (in plain English)?
• How does your HOA compare to other similar ones?
• What are the bylaws?
• Are the open litigations against the HOA?
• What kind of financing is available to you (FHA/VA)?

And if you got a different question – let us know. We will most likely be able to answer that as well!

• Acquisition of all necessary association documents
• Analysis of the association’s financial statements, reserve studies, and governing documents
• Identification of any potential risks or concerns
• Fannie and Freddie eligibility report
• Standardized one page summary highlighting potential Federal Housing Administration, Department of Veterans Affairs, and other investor eligibility issues.

The length of time it takes to complete a condo project review varies depending on the rules established by the condo association. However, most reviews can be completed within 1-2 weeks.

• Identifying the management company for each utility
• Contacting the municipalities directly
• Getting written confirmations of lien report
• Delivering a user-friendly lien report to you on time

• Lien payoff statement
• Special assessments
• Utilities balances
• Code violations
• Open/expired permits

It usually takes us up to 3 days.

• Automatic Payoff ordering based on the closing date
• Extensive Lender Database
• Only requesting authorization when necessary
• On-demand summary report

Mortgage Payoffs take anywhere between 30 minutes and several days. It depends entirely on the lender’s process.

We order the payoff according to your closing date. If you would like to receive it right away, we will order right away and send the documents to you in no time. Some lenders provide the payoff within 30 minutes, others take up to 5 days. We always notify you about the timeline.

• HOA Access: a unique HOA management solution for all your properties. We collect, clean up, and regularly update crucial data for every HOA in your portfolio.
• HOA Payments: our platform disburses your regular HOA payments on time, saving you penalties for late fees and outstanding balances. One payment, one click.
• HOA Violations: digitize your physical mail to easily combine it with your email, classify it, extract useful data (violation type, address, fee, etc), and help you resolve the violation.
• HOA Documents Acquisition: we identify the HOAs, order the docs, handle the fees, and deliver everything to you, including a unique closing summary, on time.

It is your HOA operating system where you can do everything HOA-related with a couple of clicks.

You can create, edit, or cancel orders and track their progress. You can access all your HOA documents which are securely stored there.

You can see all the crucial HOA information extracted and summarized for you (Lease Restrictions, Reserves, Right of First Refusal, and more). You can see instructions on how to pay the closing fees to the HOA, or just hit a button, and we will take care of it for you.

Finally, you can start a conversation with us on the portal, and we will get back to you within 30 minutes. Go ahead, and check it out by creating an account here.

No! You can go ahead and register even if you are just curious. Have a look around and if you have some feedback – we would love to hear it 🙂

Our goal is to make your job easier.

We deal with HOAs, condo associations, municipalities, and similar institutions so that you can focus on your work and spend more time with clients, growing your business.

We use a strong mix of technology and human expertise to deliver the documents to you quickly, and up to your standard. We create summary reports so that you don’t have to read through hundreds of pages.

Our customer support team is always at your disposal to help you get the most value out of our service.

We cover all HOA fees, and you reimburse us at closing. Depending on your business model, we offer different invoice solutions and expenses breakdowns.

Yes! We can integrate with your software, which will allow you to:

• Order HOA documents from your title production platform with a few clicks
• Never have to login to any other platform
• Chat messages and files delivered to your dashboard

We can also provide you with an email integration where you will be able to:

• Order HOA documents via email
• Emails can be sent from your internal systems automatically
• Easy and quick to set up without heavy engineering effort

And we offer API integration,  if you are looking to build a scalable and automated process:

• Seamlessly order HOA documents by calling our secure API
• Setup rules to create fully automated orders
• All documents and messages are delivered via API directly to your internal systems

We use advanced machine learning algorithms, but it is very technical and not so interesting. What you get from it are searchable documents, which in the case of HOAs are a huge technological advantage.

Our algorithm goes through hundreds of pages of documents, finds the key information and extracts it. The added value is, it also makes the analyzed documents searchable. More than that, when the algorithm extracts the key findings,  it also adds links to their place in the document so that you can check the context and so on.

Best in class!

We are obsessed with delivering word-class customer service. We guarantee 30 minutes initial response and 2-hour resolution timelines to make sure all your questions are answered as quickly as possible and with the highest quality.

On our client portal, you have access to an HOA tracker, which shows you in real-time the status of your documents. Each step of the process (order received, HOA confirmed, documents ordered, documents received, order completed) has a timeline and an estimation of the completion date.

You have full control over the process and our team will answer all your questions.