HOA Documents For Closing | Checklist For Escrow
Your Roadmap to Seamless and Successful Closings of HOA-Governed Properties
As an Escrow Officer, you know very well the importance of ensuring a smooth and successful closing. Ordering, collecting, and reviewing the necessary HOA documents is an essential part of closing – and one of the most time-consuming tasks on your plate.
HOA documents can cause quite a lot of trouble if something is late, missed, or outdated. Closings can be postponed – or even canceled – due to not getting the proper HOA documents on time.
Download a comprehensive checklist for HOA Documents at closing which will help you understand the purpose of the HOA documents and keep track of each during the closings.
Let’s dive in!
What is included in the checklist
- checklist of the most common HOA documents needed for closing
- the description of each document and how it will help at closing
- things to consider when closing a transaction within an HOA
- Where to find HOA contact details?
Some resources to find HOA contacts are the Library of Country records related to the property, city maps, and CC&R documentation.
- Where to find HOA Documents?
www.Homewisedocs.com is one of the websites that can help you find this information, but, beware, you’ll have to double-check everything. Alternatively, ask Rexera. We acquire all HOA documents for closing, front the fees, and chase the HOA if needed.
- Are HOA Documents public record?
It depends. HOA documents are generally not considered public records in the same way that government records or documents recorded with the county are. HOAs are private organizations, and their governing documents are typically maintained for internal use by the association and its members. Please check with your state-related laws and regulations.
- How much time does it take to get HOA Documents?
HOA Document Acquisition varies depending on your closing date and the constraints imposed by the HOA or the Property Management company. Most HOAs give a timeline of 7-10 days.
In our experience, we are able to provide you with all the necessary documents several days earlier than alternatives. More about our process here: https://www.rexera.com/about-us/process/
- What documents do you acquire?
We would acquire all necessary HOA documents on your behalf so you can smoothly close your transaction. Documents we acquire include Resale certificate (Estoppel), Rules and Regulations, Bylaws, Financials/Budgets, Condo Questionnaire, Covenants, Insurance Certificate, Meeting minutes, Reserve Studies, Architectural guidelines, anything else you need, including custom documents which need to be filled.
- What information do I need to submit an order?
All you need is the property address and the buyer’s name. HOAs would often refuse to give any information without the buyer’s name.
- How long does it take?
HOA Document Acquisition varies depending on your closing date and the constraints imposed by the HOA or the Property Management company.
In our experience, we are able to provide you with all the necessary documents several days earlier than alternatives. And we can push things to the limit; if you tell us “plans changed, we are closing in two days,” we will be on top of that and do everything within our power to get you all HOA documents in time. We will also do rush orders without any extra cost on our end but will pass along the HOA rush fee to our clients.
You can read more about our process on the Process page.
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